According to Forbes, up to 20% of new employees decide to leave the company after only 45 days. This demonstrates that, in order to retain talented candidates and persuade them to make long-term commitment decisions, businesses must create a positive impression when new employees begin working. Many businesses have chosen to invest in developing a professional onboarding process to ensure that this critical step is completed smoothly and effectively. But how well do businesses understand solutions to help optimize the onboarding process?
What is the on-boarding process?
Onboarding is a process that assists new employees in integrating into their work, colleagues, and corporate culture by disseminating necessary knowledge and skills for the future working process. Adapting to a new environment increases employee motivation, increases work productivity, and increases the ability to contribute to the business.
To gain the benefits mentioned above, it’s essential to invest in a well-structured onboarding process. Here are 3 key steps to help your business build an effective onboarding model.
3 steps to build onboarding process for new employees
Prepare Pre-Boarding
Onboarding is a process that assists new employees in integrating into their work, colleagues, and corporate culture by disseminating necessary knowledge and skills for the future working process. Adapting to a new environment increases employee motivation, increases work productivity, and increases the ability to contribute to the business.
To obtain the advantages mentioned above, it is critical to invest in developing a comprehensive onboarding process. Here are three steps to assist businesses in developing an effective onboarding model.
Prepare for the first day of work
The second stage of the onboarding process is usually spent welcoming employees on the first day of work. Since candidates may not know anyone in the organization and how they perform their jobs and day-to-day tasks, they will need to be provided with specific direction to begin to adapt.
Please conduct notice and discuss with new employees about time off, timekeeping, health insurance and salary policy of the company. At the same time, introducing new employees to the working group and other related departments is also a way to make it easier for them to integrate into the new working environment. During the end of this period, HR can hold a quick meeting with the new people to update and make sure they are comfortable and well-adjusted.
After employees come to work
The final step in executing onboarding is the employee training phase. This is an essential moment for the organization to re-evaluate employees’ capacity and performance, in addition to boosting knowledge and professional skills for personnel.
When executing the training process, organize several courses such as on-the-job training and integrated training, as well as offering tests and associated activities, so that employees can gradually become accustomed to working under pressure. When employees successfully finish this training, the company has built a thorough onboarding procedure.
To implement the onboarding model without placing an additional burden on the human resources department, many businesses have chosen to apply technology as a tool to support time-saving steps in this process. One of the options highly appreciated by businesses is to use human resources management software that integrates recruitment and training functions, helping to manage the entire working process of employees at the company.
terra – Provide new solution for on-boarding process
Developed on a modern technology platform, 𝘁𝗲𝗿𝗿𝗮 brings a closed employee information management solution to reduce the amount of time spent on manual procedures when conducting onboarding such as updating information, documents, granting rights to personnel,… Besides, 𝘁𝗲𝗿𝗿𝗮 also supports to solve the human resource management of enterprises in a synchronous manner, with all stages from recruitment to employee recruitment. Official members of the company are as follows:
Recruitment stage
Before implementing onboarding, businesses need to ensure the quality of work at the recruitment stage. Understanding the needs of businesses, when conducting onboarding with terra, businesses can perform a variety of functions, including:
1. Published Recruitment
Businesses will be free to build a separate recruitment website when registering to use terra. All candidate profiles (CVs) are automatically collected into a single common system.
2. Interviewing and managing candidate information
Candidate information and quantity will be updated on the system, making it easier for HR to filter and select candidates. Employers can also update requirements, assign interviewers, and add notes for each interview stage. Additionally, the entire application history of candidates, along with other information and evaluations, is stored by applying technology to the recruitment process.
Contract signing stage
This stage is in the pre-boarding period, so creating a special impression for candidates through the online contract signing feature on the terra system is also an advantage for businesses. With the online signing feature, employers can complete the contract with candidates with just a few simple steps.
Candidate becomes official employee
After a candidate accepts a job offer, in addition to helping the employee adapt to the new work environment through the proper onboarding process, another important task for HR is to add the employee’s information. To minimize errors and ensure the accuracy of this task, all employee information can be updated and stored online on the HRM software – terra HR System.
HR will update the basic personal information of candidates who have passed the interview rounds by entering directly or uploading according to the available form provided by terra. Employee information will include:
– Basic information: Full name, gender, phone number, email, bank information, insurance information, …
– Salary information: basic salary, salary calculation parameters, labor contract and working status, etc.
– Other information: hometown, permanent address, contact address.
When the update is completed, the candidate’s information will be transferred to the company employee interface. Businesses and employees can track records, compensation, leave online through terra system or software.
In addition, in order to serve the training after the recruitment stage, new employees and personnel can simultaneously update and track the progress of training courses and refer to documents during the recruitment process. Online training on the same platform.
By providing staff and employees with a comprehensive onboarding support solution, terra hopes to help businesses create the most professional and positive “first days” for new employees.
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