What is terra HR System?
Trusted by over 100+ businesses across various industries, terra HR System is a flexible Human Resource Management (HRM) solution that integrates diverse HR processes into a single cloud-based platform.
terra HR System helps businesses manage employee records, integrate attendance data, handle payroll, social insurance, personal income tax, contracts, and more.
All on one unified platform, accessible anytime, anywhere via web or mobile application.
Comprehensive HR Functionality
All-in-one support for your HR department
Additional modules
Employee Data Management
Basic information
Efficiently store, update, and retrieve complete employee data.
- Provide all essential HR fields required by labor law
- Attach certificates and multiple file formats
- Create custom data fields as needed
Salary Information
Manage and visualize employee payroll and benefits efficiently.
- Transparent and flexible salary structure
- Automatically generate and send individual payslips
- Clear salary history by timeline
- Synchronized with attendance, contracts, and insurance
Labor Contract
Easily manage and automate labor contracts.
- Bulk contract creation using pre-filled data
- Flexible contract template management
- Centralized storage with easy retrieval
- Automated contract expiration reminders
- Electronic signature support
Personal Income Tax (PIT)
Quickly look up and update personal income tax information.
- Centralized PIT data management
- Auto-updated tax data and search
- Easy dependent information management
- Integrated with payroll and tax finalization
Social Insurance
Track and manage all information and procedures related to Social Insurance.
- Accurate monitoring of social insurance participation
- Auto-linked with contracts and payroll
- Easy management of benefit claim documents
- Monitor deadlines and insurance changes
Attendance Management
WiFi-Based Attendance
Connect to the company’s internal WiFi to accurately record employee working hours—no additional devices required.
- Auto-detect location via WiFi
- Reduce fraud - ensure employees' presence at the office
- Quick setup, ideal for fixed-location workplaces
GPS-Based Attendance
Use GPS positioning to track attendance at off-site locations such as construction sites or fieldwork areas.
- Customizable GPS coordinates per location
- Log working hours based on real job sites
- Perfect for construction, technical, and field service teams
Camera Attendance
Automatically records attendance when employees walk past designated cameras – completely hands-free.
- Touchless – No queues – Never forget to check in
- Minimize fraud, ideal for large workforce environments
- Great for factories, workshops, large offices, and industrial zones
Flexible Attendance
Allow employees to check in from anywhere, ideal for mobile, hybrid, or remote work models.
- No location limits – only internet required
- Suitable for sales teams, area managers
- An optimal solution for non-fixed working environments
Payroll Management
Automatic Data Collection
- Automatically collect data from multiple sources.
- Ensure consistent, real-time updated data
- Minimize errors caused by manual input
Auto-Generated Payroll Sheet
- Automatically calculate and generate payroll sheets based on pre-set formulas.
- Easy to review and adjust before approval
- Set multi-level approval permissions for payroll managers
Export Payroll Report
- Export summary reports for review and reconciliation.
- Convert approved data into payslips
- Save reports in multiple formats (Excel, PDF, etc.)
Auto-Generated Payslips
- Send payslips automatically via the terra system or email.
- Customize layout, colors, and branding with company logo
- Allow employees to file complaints directly if needed
Leave Management
Request
Employees can easily create requests from anywhere
Overtime Request
- Select specific shifts and time slots for overtime
- Add reasons and attach supporting documents
- Simple interface – support for multiple shifts in one request
Leave Request (and similar requests)
- Support various leave types per company policy
- Real-time display of remaining leave days
- Option to apply for half-day or multiple days off
Approval
Managers receive notifications and process requests directly in the system:
Overtime Request
- Compare requested time with scheduled work hours
- Warnings for OT limit exceedance, shift overlaps, or policy violations
- Approve/Reject quickly with notes for clarification
Leave Request (and similar requests)
- Auto-check remaining leave balance
- Multi-level approval by department or management level
- Approved requests are synced with the attendance system
Record
System automatically logs approved requests into attendance and payroll:
Overtime Request
- Auto-calculate OT hours based on configured multipliers
- Sync with attendance and payroll records
Leave Request (and similar requests)
- Auto-deduct leave days (if paid leave)
- Log leave reason clearly and update attendance records
Summary
Comprehensive reporting for efficient HR management:
Overtime Request
- Aggregate OT hours by month / employee / department
- Compare actual overtime with registered plans
Leave Request (and similar requests)
- Track leave usage rate and common leave reasons
- View leave history by employee, department, and time period
Implementation Process
Overview:
Analyze existing processes to identify types of requests and approval chains
Configure the system based on your organization’s actual structure
Provide detailed training for each group of employees
Conduct trial operations and adjust based on internal feedback
Go live — fully integrated with attendance and payroll data
Benefits of Implementing with VPO
- Clear roadmap – easy to track each stage of implementation
- 1-on-1 support throughout all 4 phases
- Flexible customization to match your unique business workflows
- Unified platform for approval, tracking, and reporting
- Available on both Web & Mobile App
*Contact us now to receive a personalized implementation plan tailored to your organization’s needs!
Service Fees
Operating Fee
System usage fee per month
(VAT excluded)
Full access to all system features
Technical support and user guidance
Initial Setup Fee
Process setup before using the system:
(VAT excluded)
Setting system based on company’s policies
Training for system usage
Technology & Security at terra
Business Benefits
of Using terra HR System
What Our Clients Say
About terra HR System
We used to rely on Excel to manage attendance and payroll for over 300 workers — it was time-consuming and highly error-prone. Since switching to terra, everything is synchronized and automated. Attendance, overtime tracking, and payroll are now all managed on a single platform — clear, accurate, and saving us dozens of hours every week.
What I appreciate most about terra is its detailed yet easy-to-use permission system. With over 20 branches, I can still monitor staff status, overtime, and performance at each store without having to call around.
We were initially concerned about payroll data security, but terra gave us complete peace of mind. Only authorized personnel can access payroll and employee records. Plus, the quick data export feature is perfect for tax and social insurance reporting.
terra is not just an HR tool — it’s like having a smart HR assistant. Everything is intuitive, and the platform supports both Vietnamese and English, which is ideal for our multinational team. Fast implementation, and the support team is incredibly responsive.
The GPS-based mobile attendance feature is a game-changer for our drivers and delivery staff. It completely eliminates timesheet fraud and increases payroll accuracy.
Garment Manufacturing Company
Technology Company
Technology Company
Startup EdTech LearnPlus
Logistics Company – VinaExpress
Frequently Asked Questions
How much does terra HR System cost?
terra HR System includes two main pricing components:
One-time setup fee – 5,000,000 VND (VAT not included)
Monthly subscription fee – 50,000 VND / user / month (VAT not included)
1. One-time setup fee – 5,000,000 VND
This one-time fee covers:
Configuring HR processes tailored to your company’s structure and policies
System setup, access permission configuration, and initial data import
Software training for HR teams and relevant users
2. Monthly subscription – 50,000 VND per user
This includes:
Full access to all system features
Continuous technical support
Unlimited use of all modules: timekeeping, payroll, insurance, performance evaluation, recruitment, etc.
No hidden fees — transparent pricing based on actual user count
Access on both web and mobile app — ideal for SMEs and multi-branch organizations
Is my company’s data secure with terra HR System?
Yes. Data security is a top priority at terra HR System, especially when handling sensitive information such as payroll, employee records, contracts, social insurance, and personal income tax.
terra applies multiple layers of protection:
End-to-end encryption for both data in transit and at rest
Granular access control — only authorized users can view payroll or HR records
Regular backups & disaster recovery to prevent data loss
Secure cloud infrastructure hosted in certified international data centers
terra is also implementing and aiming for full ISO/IEC 27001:2022 compliance — the international standard for Information Security Management Systems (ISMS). This ensures:
Every operation, storage, and processing step follows strict security protocols
Data breach and misuse risks are minimized under global best practices
With terra HR System, your HR data is secured — technically, procedurally, and by global standards.
Can terra HR System integrate with our existing systems?
Yes. terra supports:
Import/export in multiple formats: Excel, CSV, PDF
API integrations with ERP, accounting software, CRM, or internal tools
Time attendance device compatibility (fingerprint, facial recognition, RFID, etc.)
Our technical team will assess your current systems and offer optimal integration solutions.
Do you provide setup and user training?
Yes. terra offers full-service onboarding including:
HR process and organizational structure assessment
System setup and module configuration
User training for HR and employees
Detailed guides: PDF manuals, tutorial videos, and support hotline
terra’s customer support team is always available to assist during usage — free of charge.
How long is the warranty period?
terra offers lifetime warranty and maintenance as long as you’re subscribed.
All technical bugs are fixed free of charge
New features are added automatically, no extra fees
Responsive support team (typically replies within 24 hours) via email, phone, or Zalo
terra's Latest News
Watch more about terra
HR software has become an essential tool for modern businesses. With countless options available on the market, choosing the right solution can be overwhelming. Join Terra as we explore the top 20+ best HR software solutions today to help your business optimize human resource management and boost overall efficiency!
What is HR software?
HR software (Human Resource Management – HRM) is a technology tool designed to automate and manage human resource-related activities within a business. From basic tasks like managing employee personal information, time tracking, and payroll processing to more complex operations such as recruitment, training, and performance evaluation, HR software can support it all.
The role of HR Software in businesses
HR software helps automate the entire process from data storage, recruitment, timekeeping, payroll, insurance, and tax to employee performance tracking and evaluation. Its key roles include:
- Automating time tracking and payroll to minimize errors and save time
- Storing, updating, and managing employee records, ensuring secure and easy access
- Supporting the full recruitment process, from job postings and resume screening to interviews and hiring
- Planning, monitoring, and evaluating training programs to enhance employee capabilities
- Ensuring transparent processes and communication, helping employees understand their rights and responsibilities
- Generating detailed reports and data analytics to support accurate decision-making by management
The history of HR Software
HR software has evolved significantly since the 1970s, when organizations began using computer technology to replace traditional HR methods and improve operational efficiency:
- 1970s: Development of database management systems (DBMS) like COBOL and FORTRAN to manage employee information more effectively. Standardized HR data to integrate information from multiple sources.
- 1980s: The rise of personal computers led to the development of HR software for small and medium-sized businesses. Office applications like Microsoft Office emerged, making HR data management easier. Management Information Systems (MIS) were introduced to aid HR decision-making.
- 1990s: The internet and computer networks enabled the integration of HR systems, allowing remote access and real-time data sharing. Web-based HR software began to emerge.
- 2000s: Cloud-based HR solutions became popular, reducing costs and increasing flexibility. HR software integrated with CRM, ERP, and BI technologies to offer comprehensive business solutions.
- 2010s to present: Artificial intelligence (AI) and machine learning have been applied to HR software to automate tasks, analyze trends, and make predictive decisions. Big data analytics helps uncover workforce insights and improve performance. Mobile HR apps allow users to access information and complete tasks anytime, anywhere.
Trends in HR Software adoption in Vietnam
Vietnam is experiencing rapid business growth, leading to an increasing demand for efficient human resource management. As a result, the adoption of HR software has become an inevitable trend among modern enterprises.
Why is HR Software gaining popularity in Vietnam?
- The fast-paced economic development pushes companies to scale up, requiring more effective HR solutions.
- To survive and grow, businesses must optimize all resources — especially human resources.
- Younger generations are setting higher expectations for transparency, digitalization, and workplace experience.
Key trends in HR Software usage in Vietnam
Most HR software solutions today are offered as cloud-based services, allowing easy access and usage anytime, anywhere. These systems are increasingly integrated with ERP and CRM platforms, creating a unified management ecosystem for businesses. Artificial Intelligence (AI) is also being applied to automate complex HR processes, analyze workforce data, and generate predictions. Mobile HR platforms further empower employees to interact with the software on the go via smartphones and tablets.
Benefits of using HR Software
Implementing HR software brings a wide range of practical benefits that help businesses streamline human resource management and improve overall efficiency. Notable advantages include:
- Automation of repetitive tasks: Timekeeping, payroll, and employee data management are streamlined, saving time and reducing errors.
- Improved productivity: HR teams can focus on strategic, high-value tasks rather than administrative ones.
- Better time management: The software helps plan and track work progress, ensuring deadlines are met.
- Transparent information access: Employees can easily view their salaries, bonuses, leave days, and internal announcements.
- Reduced administrative costs: Automating manual tasks cuts down on paperwork and operational expenses.
- Enhanced employee engagement: Activities and achievements are recognized, motivating employees to perform better.
To understand the advantages of using HR software over traditional tools like Excel, let’s compare their key features in the table below:
Criteria | HR Software | Excel |
| Features | Comprehensive and HR-specific (employee records, timekeeping, payroll, recruitment, training…) | Requires manual formulas and spreadsheets; limited functionality |
| Security | Advanced security systems, restricted access rights, automatic data backup | High risk of data loss or leakage, especially when sharing files |
| Data Analysis | Built-in analytics and automated reporting tools | Complex functions required to analyze data and generate charts |
| Efficiency | Automates processes, minimizes errors, increases productivity | Time-consuming data entry and calculations; higher error rates |
| Cost | Requires initial investment and maintenance fees | Low upfront cost, but hidden costs from inefficiencies and errors |
HR software is most beneficial when used by specialized HR departments to streamline workflows and maximize productivity:
Recruitment teams
- Create, manage, and track job requisitions; automatically filter candidates based on set criteria.
- Build and maintain a searchable candidate database for future hiring needs.
- Schedule interviews, evaluate candidates, and compare results for optimal hiring decisions.
C&B (Compensation & Benefits)
- Automate payroll, bonuses, allowances, and deductions in compliance with company policy and local laws.
- Manage employee benefits and monitor their usage and impact.
- Generate detailed payroll and HR cost reports to support strategic decisions.
HR administration
- Store and update personal data, contact information, education, and work experience of employees.
- Track attendance, work hours, leave requests, and sick days.
- Manage assets assigned to employees such as laptops and work equipment.
Training and development
- Plan personalized training programs for individuals and entire organizations.
- Manage courses and track employees’ learning progress.
- Evaluate the effectiveness of training by comparing pre- and post-training results.
Performance management
- Create performance review templates tailored to each job position.
- Monitor employee performance and conduct periodic evaluations.
- Link evaluation outcomes to compensation decisions like salary raises, bonuses, or rewards.
Essential skills for using HR Software effectively
Problem-Solving skills
When encountering technical issues or HR workflow bottlenecks, the ability to quickly identify and resolve problems ensures uninterrupted operations and keeps the HR process stable.
Office IT skills (Excel, Word, PowerPoint)
Proficiency in Microsoft Office tools is essential. Especially with Excel, users can analyze HR data, automate complex calculations (e.g. timekeeping or payroll), and generate detailed reports with ease.
Language skills (English, Japanese, Chinese)
- English is often the primary language in HR software interfaces and user manuals.
- Japanese is useful, as many leading HR software solutions originate from Japan, known for their usability and transparency.
- Chinese is a plus for companies dealing with Chinese-speaking employees or partners, as it is the second most spoken language globally.
How to choose the right HR Software
Functionality comes first. The software should cover all essential features such as employee record management, timekeeping, payroll, recruitment, training, and performance evaluation. The ability to customize modules and integrate with other systems like ERP and CRM will provide a more comprehensive HR solution. User interface also matters. The design must be intuitive, easy to navigate, and user-friendly—enabling users to get familiar quickly without requiring deep technical knowledge.
Security is non-negotiable. The software must protect employees’ personal data and corporate information, while offering a proper access control system. Businesses should also opt for providers with a professional support team and frequent software updates to fix bugs and introduce new features.
In terms of cost, it’s important to ensure the software fits within budget. Businesses should also clarify any additional costs, such as licensing fees, maintenance, or future upgrades. Finally, selecting a trusted provider is crucial. The ideal vendor should have proven experience in HR software and offer long-term technical support.
Advantages and challenges of using HR Software
Here are some common advantages and challenges that businesses – regardless of size – often encounter when implementing HR software:
Advantages
- Improved efficiency: Automating HR processes reduces errors and saves time.
- Greater accuracy: Ensures high data accuracy and minimizes risks.
- Cost optimization: Lowers HR administration expenses.
- Better employee experience: Creates a transparent and professional workplace environment.
Challenges
- Initial investment: Requires a significant upfront cost for implementation.
- Deployment time: Setup and user training can take a considerable amount of time.
- Vendor dependence: Businesses rely on the software provider for maintenance and upgrades.
Most popular HR Software for businesses
Let’s explore 20+ of the most trusted HR software solutions in today’s market:
HR Software: terra HR System
terra HR System is a powerful HR management solution that helps businesses streamline processes, save time, and reduce costs. It belongs to the suite of enterprise HR solutions developed by VINA PAYROLL OUTSOURCING CO., LTD., a member of the I-GLOCAL Group — a consulting group with 21 years of experience in Tax, Accounting, and Investment advisory services.
How it works
terra HR System operates on a cloud computing platform, allowing users to access and manage data anytime, anywhere via mobile or desktop applications.
The highlight of terra HR System is its flexibility in timekeeping. The system supports various timekeeping methods such as:
- GPS-based timekeeping: Helps closely manage employees working at multiple locations.
- Facial recognition timekeeping: Ensures accuracy and security, preventing proxy check-ins.
- Traditional timekeeping: Direct data entry into the system.
In addition, terra offers other features such as employee profile management, payroll processing, recruitment, training, and performance evaluation. With an intuitive and user-friendly interface, terra helps businesses automate HR processes, saving time and costs. Notably, terra HR System has a one-price policy suitable for all business sizes, optimizing expenses and improving operational efficiency.
Core features of terra HR System
- Employee data management: Centralized storage and management of employee information with easy retrieval and updates across multiple platforms.
- Timekeeping management: Automatically records and compiles accurate timekeeping data with a variety of methods from traditional to modern.
- Leave and overtime management: Tracks and approves leave and overtime to ensure fairness and transparency.
- Payroll calculation: Integrated accurate payroll tool that optimizes the process and minimizes errors.
- Social insurance management: Supports management of social insurance regimes in compliance with legal regulations.
- Recruitment management: Plans, filters candidates, and tracks recruitment processes conveniently.
- Labor contract management: Creates and stores contracts, helping reduce paperwork.
- Training management: Easily send and store training materials for employees.
- Performance evaluation management: Easily evaluate employee performance and competency.
Advantages and Disadvantages
Advantages | Disadvantages |
| – Online platform automates HR processes and optimizes internal communication to support HR departments and reduce workload. – One single fee covers all functions and future updates. – Comprehensive functionality throughout the entire HR management process. – Saves a significant amount of time and effort for HR departments. – Payroll functionality integrated if using the terra Payroll solution package. – Supports English and Japanese languages. | – Employees need time to get familiar with and proficient in using the system. |
HR Software BambooHR
BambooHR is designed specifically for small and medium-sized businesses, ranging from 25 to 300 employees. With an intuitive and user-friendly interface, this software provides a comprehensive solution for HR activities, from record management to performance evaluation.
Advantages | Disadvantages |
| – User-friendly interface, easy to use. – Diverse features, meeting the basic needs of small and medium-sized businesses. – Integrated platform, reducing data entry errors. | – High cost, especially for advanced packages. – Limited customization features. – No integrated payroll functionality. |
Tanca HR Software
Tanca is a comprehensive HR management solution developed by Green Mobile App. With a modern cloud-based platform, Tanca helps businesses manage HR effectively, saving time and costs.
Advantages | Disadvantages |
| – Reasonable price. – User-friendly interface, suitable for various audiences. – Diverse time tracking methods: Mobile phone, time clock, Face ID, etc. | – Does not automatically aggregate data, HR staff must manually compile data on rest hours, etc. – Possibility of clocking in for others. – No integrated payroll functionality.
|
Cloud HR Software
Cloud HR is a cloud-based HR management solution. The software helps businesses and organizations manage employee information, track working hours, and perform HR management tasks more effectively.
Advantages | Disadvantages |
| – User-friendly interface, easy to operate, especially when integrated with Excel. – Easily connects with other applications. – Always updated with the latest version. | – Does not automatically aggregate data, HR staff must manually compile data on rest hours, etc. – Possibility of clocking in for others. – No integrated payroll functionality.
|
Zoho People HR Software
Zoho People is a comprehensive Human Resource Management System (HRMS) platform that provides tools and features to help businesses manage HR activities effectively. It includes employee record management, time tracking, payroll, recruitment, training, and performance evaluation.
Advantages | Disadvantages |
| – Comprehensive features including employee record management, time tracking, payroll, recruitment, training, and performance evaluation. – Customizable workflows, reports, and other elements to suit the specific needs of each business. – User-friendly interface, easy to use. | – Relatively high cost. – Requires some time to familiarize with. – No integrated payroll functionality.
|
Lotus Pro HR Software
Lotus Pro is a flagship product of HOSCO GROUP, developed since 2010 by the predecessor HOSCO. With years of experience in HR management, Lotus Pro has become a trusted solution for thousands of businesses. The software specializes in payroll management, recruitment, training, and performance evaluation (KPI) based on the BSC model, helping businesses optimize human resource management.
Advantages | Disadvantages |
| – Accurate and flexible employee performance evaluation based on input scale. – Compatible across multiple devices. – Flexible payroll formulas, supporting reports by time. – Customizable work-payroll, KPI settings according to BSC model. | – Installation only via File.exe, limiting data synchronization. – Interface is not user-friendly, which could cause difficulties during use.
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HR-Manager Software
HR-Manager is not only an HR management software but also a tool that supports businesses in building a professional, engaged workforce. With HR-Manager, HR processes are automated, saving time and improving work efficiency.
| Advantages | Disadvantages |
| – Diverse features, supporting comprehensive HR management. – User-friendly interface, easy to use. – Easy to retrieve data when needed. | – Relatively high cost. – Too many integrated features; if businesses do not have sufficient knowledge to utilize them, it may lead to wastage. – No integrated payroll functionality.
|
CakeHR Software
CakeHR, a product of Sage HR, is a trusted companion for businesses in managing human resources. With 10 years of experience, CakeHR has helped thousands of businesses monitor disciplinary compliance, build transparent workflows, and improve business productivity.
Advantages | Disadvantages |
| – Flexible work scheduling and time tracking. – Tracks work progress using the OKR method, ensuring employees stay aligned with overall goals. – Multi-device access, convenient for mobile use. | – Pricing depends on the modules the business selects, and there is no clear pricing. – No integrated payroll functionality.
|
AiHR Software
Developed by JobTest, AiHR is a smart HR management software designed to meet the needs of modern businesses. With features like tracking and timekeeping, AiHR helps businesses enhance work efficiency and save time.
Advantages | Disadvantages |
| – Customizable features, suitable for company size and characteristics. – Provides competency frameworks to support long-term training strategies. – Easy to evaluate and manage individual work performance with a professional KPI dictionary. | – Relatively high cost compared to other products in the same segment. – No integrated payroll functionality.
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FPT.iHRP Software
FPT.iHRP is the result of nearly 20 years of continuous research and development by Vietnam’s leading experts. With deep understanding of labor law and HR management practices in Vietnam, FPT.iHRP proudly offers a perfect solution for businesses.
Advantages | Disadvantages |
| – Easily connects with other systems like ERP, CRM, helping manage businesses effectively. – Connects with other FPT services like FPT.eLearning, FPT.eSign. – Integrated payroll functionality. | – Not suitable for small businesses. – Some advanced features may not be fully optimized. – Customization may be limited.
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Base HRM+ Software
Base HRM is a new-generation SAAS HR management platform equipped with 10 specialized applications to address all HR management challenges. From onboarding new employees to managing payroll, timekeeping, and leave, Base HRM handles everything perfectly.
Advantages | Disadvantages |
| – Flexible anytime, anywhere as long as there’s an internet connection. – Integrates with applications within the ecosystem. – Displays data in a direct manner. | – Not suitable for small businesses. – Customization may be limited.
|
Perfect HRM Software
Perfect HRM 2012 is a comprehensive HR and payroll management solution developed for businesses. The software provides features such as social insurance management, personal income tax, flexible search and queries, and fast report generation.
Advantages | Disadvantages |
| – User-friendly interface. – Allows flexible data editing to meet specific business needs. – Automated payroll feature saves time and reduces errors. | – Simple interface, which may cause difficulties when handling large amounts of data. – Not suitable for large and complex businesses.
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Bitrix24 HR Management Software
Bitrix24 provides an excellent solution for effective HR management. From building an internal social network, creating a professional HR portal, to managing employee records, Bitrix helps businesses create a connected, transparent, and professional working environment.
Advantages | Disadvantages |
| – Flexible anytime, anywhere with an internet connection. – Many useful features. – Displays data visually. – Good storage capabilities. | – No integrated payroll functionality. – Customization may be limited.
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Sage Business Cloud People Software
With a cloud-based platform, Sage Business Cloud People offers a diverse set of tools to help you manage employee records, track working hours, and analyze HR data quickly and accurately.
Advantages | Disadvantages |
| – A wide range of useful features. – User-friendly interface. – Supports multiple languages and currencies. | – High implementation cost. – The complexity of the software requires training for new employees.
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iHCM HR Software
This software has an integrated performance management system, supports building clear KPIs, and tracks goal progress visually. iHCM also integrates automation features to reduce manual tasks and save time.
Advantages | Disadvantages |
| – Free version available, suitable for medium and small-sized businesses. – Intuitive and user-friendly interface. | – Features may be limited, not meeting the needs of large or complex businesses. – No integrated payroll functionality.
|
SAP SuccessFactors HR Management Software
Developed by SAP, one of the leading global enterprise software providers, SAP SuccessFactors has proven to be a reliable solution for millions of businesses worldwide.
Advantages | Disadvantages |
| – Flexible anytime, anywhere with an internet connection. – Integrates with applications in the ecosystem. – Displays data directly. | – Not suitable for small-sized businesses – Customization capabilities may be limited |
DigiiHR software
DigiiHR is an HR software developed by OOC, a company with over 20 years of experience in consulting management systems for businesses in Vietnam. This cloud-based platform enables online HR data management and storage with high security, reducing risks of data manipulation.
Advantages | Disadvantages |
| – Offers various customizable HR report templates for senior management – Supports competency framework building directly on the platform – Manages KPIs and OKRs to improve employee performance | – Limited scalability and customization – High cost, more suitable for large enterprises
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Zenefits HR Management Software
Zenefits is a smart HR management platform that provides a comprehensive suite of features, from employee data management, payroll, and benefits to HR document handling. With Zenefits, businesses can streamline HR processes, save time, and boost efficiency.
Advantages | Disadvantages |
| – Easy and convenient payroll management – Includes tools for performance management and feedback – Clear interface with accessible data tracking | – No Vietnamese interface; users need English proficiency – Limited customization features
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UltiPro HR Management Software
UltiPro is a comprehensive HR solution that helps businesses streamline recruitment, daily task management, and payroll processes. With accurate time-tracking features, UltiPro enhances employee productivity and eases the accounting team’s workload.
Advantages | Disadvantages |
| – Automates payroll processing, reducing accounting burden – Tracks working hours and monitors labor performance Improves HR effectiveness through performance analytics | – Complex system, not beginner-friendly – High cost, challenging for small businesses – Requires regular updates and maintenance, which may cause interruptions |
Gusto HR Management Software
Gusto HR is one of the leading HR platforms in the U.S., known for its high customization capabilities, allowing small businesses to tailor the software to their size and specific needs. Gusto focuses on two main solutions: timekeeping/payroll management and building attractive employee benefit programs.
Advantages | Disadvantages |
| – Automated payroll management – Friendly and user-centric interface – Integrates with tools like time tracking, benefits, and insurance | – No Vietnamese interface support – Less flexible for larger companies with complex requirements
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Frequently asked questions about HR Management Software
Should businesses use free HR software?
Free HR software often comes with limitations in features, user capacity, and customization. If your business is small and only needs basic features, free software may suffice. However, it can pose issues such as poor security and lack of customer support. For long-term security and efficiency, paid software provides superior features and comprehensive support.
Does HR software integrate with timekeeping?
Most HR management software now integrates timekeeping features. You can use fingerprint scanners, magnetic cards, or mobile apps for attendance tracking. Specifically, terra HR System offers efficient operation by enabling attendance via Wi-Fi and GPS-based tracking.
Is HR data secure?
Modern HR software typically protects user data using encryption, access control, and regular backups. However, this depends on the provider’s security policy. It’s crucial to review the security measures of any software you plan to use.
With terra HR System, clients are recommended to sign NDAs (Non-Disclosure Agreements) before collaboration begins, ensuring sensitive company data and personal information remain protected.
Does the software support HR reporting?
Most HR management platforms offer reporting features. You can quickly and easily generate reports on employee statistics, performance evaluations, and other key metrics to help manage your workforce more effectively.
Does the software support personal income tax and social insurance calculations?
Currently, few HR software solutions offer full integration with personal income tax and social insurance calculations. However, you can consider terra HR System—a comprehensive solution for businesses. Notably, when purchasing the terra Payroll service package, clients can use terra HR System free of charge.
terra Payroll not only integrates payroll features but also provides outsourced payroll services, social insurance support, union fee calculation, and personal income tax finalization. Clients are given access to a terra platform account to manage information with ease.
