Run software in house
Who runs payroll
Your own staff
In house expertise
Required, kept current
Data
Stays in your own systems
When the law changes
You update the system
Risk of an error
Entirely on the business
Payroll Outsourcing Services for Businesses in Vietnam
terra BPaaS Payroll turns your entire payroll month into one 30-minute approval: cloud-based payroll software and a dedicated specialist team, delivered together. Your payroll is calculated, checked, and ready within three working days.
4 Hidden risks of in-house payroll
Regulations change constantly
Each new circular changes how salary and PIT are calculated.
Reliant on 1 to 2 key staff
One resignation can delay the entire month's payroll.
Risk of compliance penalties
If filings are late or incorrect, the tax or social insurance authority collects the shortfall and adds a penalty.
Real cost exceeds the budget
Software licenses, training, audits, and error correction rarely appear in the payroll budget.
With the terra BPaaS Payroll model, your HR team steps out of these risks and back to supporting the business.
What is BPaaS Payroll?
SaaSSoftware as a Service
Cloud payroll software
BPOBusiness Process Outsourcing
terra specialists operate it
BPaaSBusiness Process as a Service
Automated payroll, reasonable cost, lower risk
BPaaS combines software and a specialist team into one end to end payroll service. terra runs the whole process directly, and your business only reviews and approves the result.
In house software vs accounting firm vs terra BPaaS Payroll
Recommended
terra BPaaS Payroll
Who runs payroll
terra specialists
In house expertise
Not needed, terra is accountable
Data
ISO/IEC 27001:2022, real time
When the law changes
terra updates, fee included
Risk of an error
Defined in the contract
External accounting firm
Who runs payroll
The firm's staff
In house expertise
Not needed, but full dependency
Data
Sent by file and email
When the law changes
Depends on the firm
Risk of an error
Boundaries often unclear
Not sure which model fits your headcount? Book a 20 minute consultation and we will map the three options against your actual payroll volume.
Book a free consultationThe benefits of using terra BPaaS Payroll
A specialist team that keeps pace with the law
The terra HR team backs every run with experienced payroll specialists, so your payroll stays accurate and compliant month after month.
Adapts to new payroll technology
Tracks labor, tax & insurance updates
Bilingual support for FDI companies
20+ years of experience inherited from I-GLOCAL
terra is built on more than 20 years of I-GLOCAL Group experience supporting foreign-invested companies in Vietnam.
I-GLOCAL
20+YEARS
Accounting, tax & audit heritage
Deep FDI & cross-border expertise
Regional consulting backbone
terra's standard scope of work
What the standard payroll fee covers, and what runs as a separate terra service.
| Scope area | Included in terra BPaaS Payroll | Runs as a separate terra service |
|---|---|---|
| Payroll management | Gross, net, bonus and allowance runs. Salary payment on the business's behalf. Attendance system sync. Automatic electronic payslips. | None |
| Personal Income Tax | Monthly PIT calculation and declaration. Auto-update for new circulars. E-filing in the General Department of Taxation format. | Annual PIT finalization |
| Social Insurance | Social, health and unemployment insurance contributions. Monthly filings with the SI authority. Onboarding, offboarding and salary-change updates. | One-time claims for departing foreign employees |
The process of terra BPaaS Payroll
One setup at the start, then a monthly cycle that follows your own pay and approval dates.
One time · 1–2 weeks
System setup
A terra specialist configures the platform to your payroll structure and attendance data, completed once before go-live in 1–2 weeks.
The same specialist trains your HR team before go-live.
Every month
Payroll calculation
Once monthly attendance and changes are finalized, terra processes payroll and prepares all statutory filings, ready for your review within 3 working days.
Every month
Approval
HR or the CFO reviews and approves payroll on the platform, on your own pay schedule, in about 30 minutes.
Ongoing
Compliance & reporting
terra submits all Social Insurance and tax filings by the statutory deadline. Custom reports are delivered the same business day whenever requested.
Direct submission to the Tax and Social Insurance authorities.
One time · 1–2 weeks
System setup
A terra specialist configures the platform to your payroll structure and attendance data, completed once before go-live in 1–2 weeks.
The same specialist trains your HR team before go-live.
Every month
Payroll calculation
Once monthly attendance and changes are finalized, terra processes payroll and prepares all statutory filings, ready for your review within 3 working days.
Every month
Approval
HR or the CFO reviews and approves payroll on the platform, on your own pay schedule, in about 30 minutes.
Ongoing
Compliance & reporting
terra submits all Social Insurance and tax filings by the statutory deadline. Custom reports are delivered the same business day whenever requested.
Direct submission to the Tax and Social Insurance authorities.
Implement terra BPaaS Payroll
Your payroll can run on the four steps above after a single 1 to 2 week setup. One conversation with a terra expert maps the cycle to your own pay schedule.
Frequently asked questions
The terra payroll service is a BPaaS solution combining cloud-based payroll software with terra's dedicated specialist team. terra handles payroll, Social Insurance, and Personal Income Tax filing; the business only approves the payroll each month.
Standard payroll software requires staff to run it, track regulations, and fix errors. With terra BPaaS Payroll, the terra team calculates payroll, tracks legal updates, and files reports for you, while you see every figure on the platform in real time.
Companies of 50 to 1,000+ employees are the core fit: FDI companies that report to headquarters, fast-growing companies that need a stable payroll process, and businesses that want to reduce dependence on a single payroll specialist.
terra protects payroll data across three layers. Technical: infrastructure certified to ISO/IEC 27001:2022, with data encrypted in transit and at rest. Organizational: role-based access, and every terra employee signs an NDA. Legal: confidentiality clauses in every contract, plus a Data Processing Agreement on request for groups with GDPR requirements.
No. All payroll, Social Insurance, and tax data stays visible in real time on the terra platform, you can export reports anytime, and you remain the final approver each month. The data always belongs to your company; terra runs the operations on your instructions.
Under the service agreement, terra is responsible for accurate payroll calculations and on-time statutory filings. If an error caused by terra leads to an administrative penalty, terra supports the explanation with the Tax and Social Insurance authorities, and reimburses per the signed terms.
No. Setup takes 1 to 2 weeks and runs in parallel with your current process for the first month, so both teams verify the numbers before go-live. terra does not require changes to your attendance system or internal workflows.
In PwC's 2011 total cost of ownership study, organizations running payroll in-house spent on average 30% more per payslip than those that outsourced, and visible costs covered only 63% of the true total. The terra service fee is typically lower than the salary of one full-time payroll specialist, and moves responsibility for correct calculation and on-time filing to terra.
Talk to a terra expert about your payroll
Contact a terra specialist to see how terra can optimize payroll for your business, with no commitment. One conversation covers:
- The payroll problems your business is facing
- The setup that fits your headcount and operations
- How terra would run it for you
Book a free consultation
terra responds within 1 business day, in Vietnamese, English, or Japanese
Other HR services from terra
terra HR System
An integrated HRM platform covering attendance, labor contracts, leave, Social Insurance, and electronic payslips, with data flowing straight into payroll. Nothing is entered twice.
See terra HR softwarePersonal Income Tax finalization service
terra completes annual Personal Income Tax finalization by 31 March, with full accuracy for both Vietnamese and foreign employees.
See PIT finalization serviceOne-time Social Insurance withdrawal for foreign nationals
terra helps foreign employees claim one-time Social Insurance withdrawal upon repatriation through valid authorization, without requiring physical presence in Vietnam.
See Social Insurance withdrawal service
