The payroll calculation, tax settlement, and social insurance resolution are crucial administrative tasks for human resources (human resource). However, according to feedback from some businesses that have collaborated with and used terra Payroll services, their human resource departments are unstable, with human resource personnel frequently resigning. This leads to an unstable payroll calculation process, requiring frequent retraining and guidance for new staff. So, what is the solution to this situation? Let's follow terra to find the most appropriate solution!
The repetitive cycle companies fall into when there is a change in human resource management staff
Human resource department’s functions
In an organization, the human resource department is not merely a support unit for the staff but also plays an extremely important role, influencing the comprehensive development of the business. The human resource’s function is responsible for ensuring that the company has enough quality human resources to achieve its business objectives and must assure the staff that their rights and benefits are always secure and protected. Typically, the human resource department in each company will handle the following tasks:
- Recruiting suitable personnel for various departments
- Đào tạo và phát triển (Learning & Development – “L&D“) nguồn nhân lực cho doanh nghiệp
- Quản lý rõ ràng các hợp đồng lao động của nhân viên
- Managing the employee compensation and benefits system
- Handling issues related to insurance and taxes such as personal income tax, social insurance,...
In case of changing C&B staff within the human resource department
C&B staff are a specialized team responsible for managing and overseeing employee benefits from the signing of the probationary labor contract to the official labor contract. Specifically, this includes managing labor contracts, the employee compensation system, bonuses, and benefits. The tasks of this department typically include:
- Payroll finalization and process monthly salary and bonus payments for employees.
- Continuously updating legal regulations on regimes, policies, and salaries
- Handling procedures related to personal income tax, social insurance,...
- Organizing, arranging, updating, and maintaining salary records
- Addressing inquiries related to salary policies and other related issues
From the aforementioned tasks, it's evident that the role of calculating employee payroll is extremely crucial for any business. Therefore, if a C&B staff member resigns, both the employee and the business will have to invest a significant amount of time and effort to complete the handover process, ensuring that all tasks are consistently and accurately fulfilled according to the initially established business procedures.
For the new C&B staff: when they are hired, the outgoing C&B staff will need to spend time fulfilling handover responsibilities, including:
- Bàn giao lại cách tạo ra một bảng lương và hướng dẫn cách chấm công cho nhân viên mới
- Guiding the new employees payroll on collecting attendance data from various departments
- Thiết lập bảng lương, hướng dẫn và nêu những lưu ý về bảng lương, thuế TNCN và quyền lợi BHXH của từng nhân viên trong công ty
- Detailing the payroll distribution schedule and sending out salary slips to employees
For the business: after the new C&B staff completes the aforementioned tasks, the company will need to:
- Time-consuming to verify data before finalizing the payroll and sending pay slips to each employee
- Continuously monitoring the workflow of new employees to ensure accurate task completion
- Risk of encountering lost or fragmented payroll data, leading to errors and difficulties in verification and management, thus consuming time and effort
And in future scenarios where the C&B staff member resigns again, this cycle will continue, perpetuating an ongoing loop. The business will need to start afresh by seeking another C&B staff member, training new C&B personnel, then having the new employee payroll, verify the payroll data again, consuming a significant amount of the company's time and effort.
Solutions to help the human resource department break free from the cycle when there are changes in C&B staff
To address this issue, businesses need to focus on finding a more suitable approach that delivers the highest efficiency and benefits, helping them save time and effort while achieving results comparable to, or better than, hiring new C&B staff. One of the most reasonable solutions to this problem is to use dịch vụ thuê ngoài tính lương.
Currently, with the advancement of technology, outsourcing services for payroll management is becoming increasingly popular among businesses. Using these services not only ensures accuracy in processes but also reduces the workload for HR departments, effectively handling complex legal and insurance procedures. This approach helps businesses save time and effort while minimizing potential risks.
Why should businesses choose terra Payroll as a replacement?
Currently, there are many companies on the market offering support services HR department, so among the hundreds of companies offering similar services, why should businesses choose terra Payroll?
As a leading provider with extensive experience and expertise, Terra Payroll is committed to offering comprehensive solutions to address this issue for businesses, ensuring accuracy and timeliness.
When choosing terra Payroll, businesses only need to review the payroll data once terra Payroll has completed and finalized it, without spending time training new payroll staff. This allows businesses to save effort and focus on their goals.
Furthermore, by using terra Payroll, businesses will not need to incur the cost of hiring payroll specialists, nor will they encounter situations where staff turnover leads to handing over and retraining from scratch for new personnel. Additionally, data security is ensured, limiting instances where employees know each other's salaries, avoiding unnecessary disputes and conflicts. Issues within the loop will be minimized from the outset.
The benefits that terra Payroll brings to businesses compared to hiring new employee payroll will undoubtedly be superior. Some of the advantages include:
- Professional C&B team: Providing advice and assistance on labor laws, updating PIT and social insurance contributions, equivalent to hiring in-house payroll specialists.
- Sử dụng miễn phí HRM software. terra HR System: Helps integrate all data such as time tracking, payroll settlements, leave days, etc., into a single system.
- Reduction of administrative tasks: Updating employee data, reporting changes in personnel to relevant authorities, manual payroll calculation.
The cycle of "training new payroll staff" is a common issue that causes significant difficulties and complications for businesses. terra's clients have faced this problem and successfully resolved it using terra Payroll. Based on the experience of providing optimal solutions to 250 businesses, terra believes that terra Payroll will effectively help HR departments address this issue.
Let terra know the challenges your business is facing by filling out the form or leaving a message via Zalo OA (at the bottom right corner of the screen), and terra will provide specific solutions tailored to your business needs.
