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The best timekeeping solution for manufacturing businesses

11/04/2024

Managing timekeeping and calculating employee salaries is a problem that always causes headaches for many manufacturing businesses. The large number of staff, manual timekeeping using fingerprint machines, magnetic cards, or books all cause the human resources department, accounting and employees to spend a lot of time entering and synthesizing data.

Starting by using terra’s software and digitizing the timekeeping and payroll process, many manufacturing businesses can cut a series of manual operating and management costs, while optimizing resources and increasing productivity. working capacity for staff.

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terra HR System – the best timekeeping solution for manufacturing businesses

Headache when managing timekeeping for manufacturing enterprises

Máy chấm công bằng vân tay hoặc máy chấm công thẻ từ là thiết bị phổ biến được sử dụng tại hầu hết mọi doanh nghiệp hiện nay. So với phương pháp chấm công thủ công thì các giải pháp trên đã giúp doanh nghiệp tiết kiệm được rất nhiều thời gian trong quy trình quản trị nhân sự. Song, chấm công bằng thẻ từ hay vân tay đều chưa phải là giải pháp tối ưu, đặc biệt là đối với doanh nghiệp thuộc khối ngành sản xuất, bởi không thể tránh khỏi những rủi ro phát sinh như:

– Expensive installation costs: Manufacturing enterprises with many facilities and factories located in different locations, requires the installation of fingerprint machines and card machines in each location.

– Time-consuming to compile data: Timekeeping data needs to be exported from the computer to Excel to get salary calculation data. Therefore, if a business has many facilities, it is necessary to synthesize data from many timekeeping machines. The process of synthesizing data from many different sources will cause the human resources management department to consume a lot of time and effort.

– Data management is especially difficult: For large businesses, with a number of up to hundreds or thousands of employees, plus employees have to frequently move between the production plant and the office. also makes timekeeping and data synthesis complicated. Not to mention, in cases where timekeeping data is recorded incorrectly and employees respond, it takes a lot of time for the management department to process it.

For example: A factory has 100 employees. Every month, when the payroll period comes, the human resources and accounting departments have to synthesize the work hours of these 100 people and compare them, creating a huge amount of timekeeping data, causing trouble, and wasting time. , cost, and effort. 

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Headache when managing timekeeping for manufacturing enterprises

Therefore, businesses, especially those in the manufacturing sector, always have characteristics that require the most optimal timekeeping and payroll management solutions. Because human resource information and timekeeping data are an important basis for businesses to calculate and pay salaries to employees.Therefore, optimization and security in timekeeping management always need to be given top priority. Aware of the importance of digitizing operating processes and organizing a streamlined apparatus to overcome the crisis and increase competitiveness, many manufacturing enterprises have chosen to innovate and simplify timekeeping. with the human resources management system terra HR System. terra HR System.

Innovation – Simplify timekeeping with the terra HR System solution

terra HR System’s timekeeping solution for manufacturing businesses

Time attendance via Wifi check-in, GPS, or AI camera 

Just add a list of Wifi and timekeeping locations on the terra HR System, then when the employee’s phone is properly connected to Wifi / GPS positioning is turned on, timekeeping can be done. This method will be very convenient for businesses with many different branches or allows specific timekeeping points to be placed in locations such as factories, warehouses, or other important areas. This also helps accurately track working time in each area.

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Easily set up timekeeping using your company’s local wifi
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Just turn on GPS positioning to be able to time clock

In addition, the timekeeping phase is also combined with HANET cameras and wifi to record work hours. Cameras can be placed at the entrance/exit door so employees can perform timekeeping completely automatically. By self-identifying the In/Out employee, the camera will flash lights and sound when it recognizes the employee. The system also automatically notifies staff by phone in real-time. 

Real-time timekeeping and standard Excel file export

All timekeeping data will always be updated directly daily and in real-time on the terra HR System. Based on the timesheet, the employee’s check-in/out time, timekeeping location or the number of hours/work the employee has worked during the month will be captured immediately. The system also shows the number of hours the employee is late or leaves early, the number of days the employee has taken off or the number of times the employee goes out.

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All timekeeping data will always be updated live daily

Besides online updates on the system, terra HR System also allows businesses to export Excel files of timekeeping data, serving many different business purposes. This Excel file export table is processed automatically every day, so when necessary, you can export detailed files including work hours, hours of late/early departure, overtime, and overtime… immediately. Terra HR System’s timekeeping solution also allows you to export Excel files in and out according to each department, branch or time clock. 

Benefits when applying terra HR System solution for manufacturing enterprises

Applying the terra HR System timekeeping and payroll management solution not only brings a quick, simple, and convenient timekeeping experience to users but also helps save costs and optimize resources for manufacturing businesses.

For the Management Board

– Helps track work location and movement, real-time monitoring of employees anytime, anywhere, without having to log in to the server (fingerprint machine data).

– Automate the process of synthesizing data, minimizing errors, and saving time on timekeeping, scheduling, assigning shifts, and approving and signing applications. 

– Optimize human resources and control management costs effectively.

For accounting and human resources departments

– The system automatically checks and reports daily timekeeping data in real-time, helping to avoid the situation of work being pushed to the end of the month.

– Immediately identify and notify inaccurate data, saving time comparing data when there are errors. 

– Receive timesheets and payroll compiled in real time automatically and with absolute accuracy.

For staff

– Reduce the time it takes for staff to extract fingerprints from timekeeping machines, innovate timekeeping methods, and make applications simpler, more convenient, and more proactive.  

– Actively monitor weekly/monthly work shifts, and check timesheets and personal salaries at any time.

– Minimize conflicts, increase engagement with accounting, management and satisfaction with the working environment.

Process management software is the optimal tool to help businesses remove bottlenecks in management, contributing to streamlining operations and saving costs. With the optimal timekeeping solution from terra HR System, manufacturing businesses will not only save time but also increase accuracy and efficiency in human resource management.

See more:

    • Công cụ tính lương Gross sang Net của terra sẽ hỗ trợ doanh nghiệp và người lao động ước tính tổng số tiền lương trước khi khấu trừ thuế (lương Gross) và lương thực nhận (lương Net). Mức đóng bảo hiểm xã hội, kinh phí công đoàn, thuế suất, và các khoản giảm trừ liên quan đến khoản lương nói trên được tính theo quy định của pháp luật hiện hành.
    • Hệ thống, HRM software. terra HR System giúp tự động hóa các quy trình HRM gồm các tính năng: Chấm công, tính lương, nghỉ phép, đánh giá đào tạo nhân sự… nhanh chóng, chính xác nhất. Đăng ký ngay!
    • Dịch vụ quyết toán thuế thu nhập cá nhân giá rẻ, trọn gói, đầy đủ thủ tục hồ sơ pháp lý gồm đăng ký thuế, kê khai, quyết toán. Đội ngũ tư vấn nhanh chóng toàn quốc.
    • Phần mềm, payroll services terra Payroll nhanh, chính xác, tính năng dễ quản lý tiền lương được nhiều người sử dụng, đội ngũ hỗ trợ 24/7.
    • Service nộp báo cáo lao động thay cho doanh nghiệp tại terra nhanh chóng, trọn gói, đầy đủ thủ tục hồ sơ pháp lý, đúng luật, đúng thời hạn, hỗ trợ toàn quốc. Đăng ký ngay để được tư vấn chi tiết các loại báo cáo lao động tại terra!

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