Tin tức
Effective Information Management: Leveraging Tradition or Embracing Modern Innovation?
2024-01-29
Facing the fragmentation and dispersal of information in businesses, managing information by using Excel and traditional paperwork has become a significant challenge for many enterprises. Below is an overview of common issues and effective solutions.
Table Of Contents
Common Issues in Information Management
Managing business information using Excel has become an essential part of many businesses, especially small and medium-sized enterprises. With its flexible calculation capabilities and user-friendly interface, Excel has brought numerous advantages for organizing and tracking business data. However, at present, as technology continues to advance, managing information with Excel has encountered significant limitations and challenges. Some key disadvantages of using Excel include data fragmentation, difficulties in synthesizing information, and particularly, a need for more flexibility in the management process.
Information management with Excel presents considerable limitations and challenges.
Data Fragmentation
Managing business information with Excel has become crucial for many businesses, especially small and medium-sized enterprises. While Excel offers flexible calculations and a user-friendly interface, it presents limitations and considerable challenges in the current era of advancing technology. The primary disadvantages of using Excel include data fragmentation, difficulties in synthesizing information, and, notably, inflexibility in management processes.
Document Format Rigidity and Updates
Dealing with formats that are difficult to change and update is one of the important disadvantages.
Adapting to the rapidly changing technology landscape and continuous updating requirements poses complexity and challenges in managing data with Excel. It cannot be denied that Excel’s calculation tools are very rich and provide accurate data analysis capabilities. However, dealing with inflexible formatting in Excel is a significant disadvantage when a business wants to change the current structure or format of a spreadsheet to meet new requirements. Making such adjustments often requires in-depth Excel knowledge and increases the risk of data loss or errors during the process.
Difficulty in Sharing Information and Leakage Risks
One notable drawback when managing data with Excel is the potential lack of transparency, difficulty in sharing information, and access control challenges. When multiple users access and update a consolidated file simultaneously, information may be overwritten or data conflicts may arise, compromising data consistency. Moreover, the business may lose control and management of data, leading to the risk of information leakage.
Modern Information Management Solution – terra HR System
In the context of a business environment demanding speed and flexibility, managing information with Excel can be a significant limitation. With technological advancements, modern information management solutions have emerged, offering comprehensive and highly integrated capabilities. Considering and adopting specialized information management systems can help businesses enhance efficiency, save time, and increase professionalism in information management. These issues can be effectively addressed when a business chooses to use the terra HR System.
terra HR System is also a modern solution that fully meets the needs of businesses.
Both employees and businesses can check the payroll information on terra HR System
One of the terra HR System’s most significant advantages lies in its ability to allow employees to manage their personal information. Each employee has their own account, increasing transparency in HR management and reducing the risk of errors related to personal, salary, and insurance information.
Employees can independently check their information through the system by navigating to “Personal Information” and selecting the “Information Management” function. This feature resolves many drawbacks associated with using traditional Excel-based information management methods.
Users can access quickly through mobile applications and website.
Another essential strength of terra HR System is the ability to quickly and conveniently access information through the mobile application and website. This not only provides flexibility for employees but also offers convenient conditions for managers to update, track, and reconcile data easily from anywhere at any time.
Beyond being a mere information management tool, terra HR System is a modern solution that fully meets the needs of businesses in human resources and related information management. This translates to improved work efficiency and the creation of a working environment in which everyone can trust and actively manage their personal information.
For specific consultation on information management and human resources management features, please fill out the consultation registration form HERE.
Back to News page
Keywords
- #HR
- #HR solution
- #human resource management
- #solution
- #effective HR management
- #HR app
- #HR 4.0
- #human resource management
- #payslip management
- #[:vi]HRM[:en]human resource management[:ja]human resource[:]
Related news
-
The best timekeeping solution for manufacturing businesses
Managing timekeeping and calculating employee salaries is a problem that always causes headaches for many manufacturing businesses. The large number of staff, manual timekeeping using fingerprint machines, magnetic cards, or books all cause the human resources department, accounting and employees to spend a lot of time entering and synthesizing data. Starting by using terra's software and digitizing...
-
Effective Information Management: Leveraging Tradition or Embracing Modern Innovation?
Facing the fragmentation and dispersal of information in businesses, managing information by using Excel and traditional paperwork has become a significant challenge for many enterprises. Below is an overview of common issues and effective solutions. Common Issues in Information Management Managing business information using Excel has become an essential part of many businesses, especially small...
-
Information security in human resource management
Information security is always a major concern in the modern working environment, an important factor that any business places top priority, especially in human resource management and payroll. Protecting employee personal information is not only the responsibility of the human resources department but is also an important part of maintaining security and reputation for the business. How to Protect...
-
AI In Business: A Step-By-Step Guide To Harnessing Its Power
Artificial intelligence (AI) has become a game-changer for businesses, revolutionizing industries and opening new opportunities for growth and innovation. In this essay, we will explore the concept of AI and its applications in the business world. We'll delve into what AI is, its role in business operations, the importance of AI training, the diverse range of AI products available, and the potential...
-
What do business prepare to the FDI waves in 2023?
Over the past several decades, foreign direct investment (FDI) has played an important role in the development of Vietnam's economy. FDI inflows do not come suddenly but depend greatly on the response and "equipment" of businesses. So let's take a look at the necessary equipment for businesses to welcome the strong wave of FDI in 2023. [caption id="attachment_1761" align="alignnone" width="1000"]...
-
Top 5 HR trends for 2023 and future
The HR industry is being revolutionized at a rapid pace thanks to the advancement of modern technology. Therefore, updating the top HR trends is very important for recruiters and HR teams to grasp the right direction. Let's quickly take a look at the top 5 HR trends today! [caption id="attachment_1626" align="alignnone" width="1000"] Top 5 HR trends for 2023 and future[/caption] HR trends focus...
-
Power of technology in recruitment
The application of technology to the recruitment process plays a very important role in the current digital transformation era. The most prominent is the period of severe impact of the Covid-19 epidemic, employers have gradually switched to using Modern technology for easier access to resources, streamlining the recruitment process. So how has technology helped businesses in the recruitment process? [caption...
-
HR 24/7 – Overload work is placing burdens on HR’s shoulders
The problem of unpaid overtime, personnel working 24/7 but still not out of work has never been old for employees. That trend is increasing, causing them to be discouraged, even quit, invisibly forming a huge challenge for businesses today. [caption id="attachment_1279" align="alignnone" width="1000"] Solutions for overload-working in HR department[/caption] Work overload, frustrated employees "I'm...
-
Having a shortage of high-tech personnel in the digital transformation race, what should business do?
Before the 4.0 revolution and the trend of digital transformation is gradually taking over, companies are facing great challenges in finding personnel with technology expertise (high-tech). Many companies are willing to pay high salaries and attractive benefits, but cannot find highly qualified high-tech workers. [caption id="attachment_1058" align="alignnone" width="1500"] Having a shortage of high-tech...
-
What Companies Need to Know Before Investing in AI
In recent years, AI has become more powerful and its applications to business have increased dramatically. As a result, companies that hadn’t seriously considered using AI are taking a fresh look. The appeal is obvious: different forms of AI can enhance performance through prediction, automation of routines, identification of images essential to operational activities, or the identification of key words,...
